Project Management Key Stages

  • All project management frameworks use comment key stages (see below)
  • You need to show that you understand and have used these stages by applying the identified framework which you justified in your methodology.
  • I have provided a list of questions\ statements under each heading to help you reflect on what you may need to include in your report (implementation stages).
  • These can be used as a mental check-list\ action plan for your framework implementation.  Of cause you will need to consider this in relation to your chosen model.

Initiation

  • What are the business needs (objectives) of the project
  • How will it increase efficiency, capacity or sales
  • How will it support the primary (hospital) and secondary users (patient)
  • What will it achieve and what will it not achieve (scope etc…)
  • What impact will it have on current workload
  • Are there staff with the required specialised knowledge
  • Is the project feasible

Planning or design

  • Which staff will be assigned and decide on how you will support them in completing their everyday duties whilst dealing with the additional workload
  • Who is responsible for what and how will you ensure that they achieve their responsible
  • Identify real risk and develop strategies to overcome them
  • How will you quality assure/ measure the process
  • What data will you use as your baseline (before project) and post baseline (post project) to show success
  • Create a structured action plan with milestones and time scales
  • Finalise financial reports and feasibility accessments

Production or execution

  • Implement your structured action plan

Monitoring and controlling

  • What indicators will you use to prove that the project is on track
  • What indicators will you use to ensure that workers are delivering quality products/ service/ process
  • Are key milestones delivering what you anticipated or do you need to modified the structured action plan

Closing

  • How will you know that the project is completed
  • How will you know if the project has been successful
  • Who will complete the end of project analysis
  • Who will interview project workers to identity best practice before their contract is ended

Mobile Devices: Saving Your Business Money

The findings from the Australian government DCITA (2001) report showed that on average 55% of the gross benefit of e-commerce came from efficiency savings and the remaining 45% from additional revenue.  In 2008 The Yankee Group (2008) listed areas with their percentage of benefit if mobile technology was applied within a CRM capacity:

  • Increased field selling time: 28%
  • Eliminated redundant activities: 27%
  • Increased win rates: 26%
  • Reduced sales call costs: 25%
  • Increased forecast accuracy: 25%
  • Decreased administrative time: 24%
  • Decreased sales cycle: 23%

In real terms the Chief Financial Officer,The Coca-Cola Bottling Company of Egypt (2007) stated that “Using Oracle Lite [mobile database software], our pre-sales teams increased order accuracy from 75% to 95%, doubled the productivity of our delivery trucks, and cut administration costs by 50%.”  Supporting the importance of real time updating within the supply chain.

More recently a report (Deloitte (2013)) into the use of mobile technology within the workplace clearly showed a limited use of people-centric workplaces (mobile technology e.g. mobile phones) and a heavy focus on technology-centric workplaces (static technology e.g. desktop computers).  This view is support by 60% of the respondents who indicated that it was frowned upon to work away from their desk and when they were allowed to work away from their desk only 21% thought they were equipped to do so. From this we can infer that there needs to be a cultural change within the British workforce towards the value and mobile technology.  The Yankee Group (2013) report found that 31% of the respondents felt that they were either “unproductive or had low productivity” within their business office compared to 63% who indicate that they struggling work effectively from home.  Clearly, for most office based workers it is more beneficial to stay within the workplace which reinforced the cultural mindset of technology-centric workplaces.

Importantly, 56% of the next generation of chief executive officers (CEO’s) believe that mobile technology increases productivity, driving the demand for people-centric workplaces, supported by both the Deloitte (2013) and Yankee Group (2010) reports. This is reflected in the difference between small businesses (66%, BusinessWire (2013) and 67%, AT&T (2013)) and large business (35%, Deloitte (2013)) and their uptake of mobile technology. Indicating that the small business operate a people-centric workplaces and large business offer a technology-centric workplaces.   More telling was that 65% of those companies who were not using technology had no plan to adopt mobile technology in the future, BusinessWire (2013).  This suggests that one of the small businesses can use people-centric workplaces and mobile technology as a competitive advantage over their larger competitors. 

Mohelska ‎(2011) found that business users within the Czech Republic [half the disposable income of Britain (2011)] used mobile device for planning, personnel tracking and communicating.  Planning tools such as appointment makers and calendars where the most commonly used (69%) followed by task tracking tools and note making tools (61%). This is supported by BusinessWire (2013) who found 82% of business people used the mobile device for calendar/ time management tools. To support this 20% of the respondents collected data whilst offsite and a further 19% expressing an interest in this functionality suggesting two possible business developments areas.

The first, an Integrated App which allows for these three functions (appointment/ calendar, task tracker and note maker) will offer an efficiency gain. Secondly, businesses are not training and offering their employees advice and products which provide efficiency returns.  Worryingly the Deloitte (2013) report found that 3% of British business people used mobile technology to complete admin tasks whilst at work.  In America this was 50%, with 40% of employees using mobile devices everyday and 27% indicate 60 minutes per day, Aternity (2013) .  However, the British working population clear have the skills to use mobile technology with the workplace as 63% use mobile technology (App’s) within their personal life, Deloitte (2013).

When Mohelska ‎(2011) survey asked about what information the business person accessed offsite they found that there is a small number of employees (12%) who are actively using the internet to support sales by “ordering or selling products while on location” with the customer (B2C).  This number is even small (5%) when we consider British businesses only (Deloitte (2013)), supporting the need to integrate remote access within the supply chain management system and the concept of CRM 2.0.

The Upward Mobile: Redefining Business Mobility in Britain (2013) report indicated that more than 70% of employees found it was easier to complete the task using non-mobile technology (fixed location computers) and 60% reported that the corporate security policies and settings prevented access which limited and/ or prevented access to this information. Aternity (2013) found similar findings with 66% indicating that corporate security policies and settings prevented access and 66% suggesting that App’s were not mobile friendly. If the business can overcome the issues around the security policy’s this will offer a greater potential for businesses to become people-centric workplaces which focus on mobile technology to drive sales and operating efficiency, assuming that the CRM and Office related software is accessible and useable via mobile devices.

If we look at the features listed for the Sage CRM (Sage 300 ERP) it is clear that the the system is design with mobile technology in mind as the App can be install on the most popular operating systems and integrate social networking and communication whilst offering the customer portal.  The bulk of the system is about organising, planning and analysis data.

Features Benefits
Automatic maintenance and updates of customer data between Sage 300 ERP and Sage CRM Reduces double entry and errors and improves data quality
Full process integration from lead generation to receivables; instant access from Sage CRM to any customer data with ability to drill down to details or perform additional tasks Increases productivity and delivers complete visibility across all functional teams
Marketing templates, automated drip marketing, targeted marketing campaigns Improves marketing activities, resulting in better quality sales leads
Direct access from Sage CRM to customer ERP information such as order details, sales credits, and others Empowers customer service staff to deliver better service
Campaign management with results tracking, cloning, email marketing, integrated follow-up, and detailed reporting Maximizes marketing spend and improves quality, execution, and conversion
Workflow process automation Ensures complete case resolution and improves quality of service with predefined escalation workflow process
Mobile CRM for iOS, Android, and Windows 8 devices Increases productivity and communication and improves responsiveness to customer’s needs
Social CRM features support such as Twitter, LinkedIn, and Facebook Helps better understand customer and prospect needs, engage with public at large, and build and promote brand
Business collaboration feature support such as Yammer Fosters collaboration and improves communication across all functional teams
Smarter business reporting with interactive graphs and secured customized reports Increases business insight and enhances decision making
Email integration Increases productivity by importing contacts from Microsoft Outlook® into Sage CRM and synchronizing tasks and appointments
Social media integration Increases revenue potential and brand recognition and enhances knowledge about customers and prospects
Customer portal Empowers customer and improves customer experience resulting in higher customer loyalty
Real-time data synchronization Increases efficiency, eliminates multiple data entries, and reduces human errors

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