Quick and Dirty View of an Artefact Project

This is only intended to help you conceptualise the requirements of a project. Please do not use it as a true reflection as you will lose marks or even fail because there is a lot of missing project requirements.


TitleImprove whole school students attendance through targeted policy change
Context/ BackgroundSchools are judged by Ofsted and parents using an array of indicators which influence the schools’ league table ranking. Whole school attendance is one of these indicators which influences not only the stakeholders’ judgment (Campbell, 2013) but students day-to-day behaviour within the classroom (Campbell, 2014). Research has shown that tackling attendance increases the level of students positive behaviour and learning (Campbell, 2015) which results in an increased students performance (Campbell, 2016). This in turn impacts on the schools’ league table ranking.
ProblemCurrently, whole school student attendance (83%) is lower than the 95% statutory requirement (DoE, 2017).
ImpactStudents are missing literacy and numeracy lessons which means they are falling short of their expected learning target, which will influence the schools’ league table ranking.
AimCreate a new attendance policy and associated procedures which identifies and tackles absenteeism on a daily basis. 
SolutionThe creation of a new attendance policy based on best practice. For example, office staff to phone parents by 930am to identify why their child is not in school. After two phone calls home, the child is referred to the educational welfare officer with a view to issuing an attendance fine.
  1. To investigate best practice and absenteeism 
  2. To examine how a new system could be implemented
  3. To explore how software can be used to support the attendance policy procedures, tracking and monitoring. 
  4. To document the attendance policy procedures and in line with the new absenteeism policy
  1. Write a literature review covering absenteeism best practice and policy design 
  2. Create a project plan in the form of a Gantt chart
  3. Create a risk assessment plan
  4. Produce policy procedures for staff to follow
  5. Manufacture a prototype of the ‘software’ to test the tracking and monitoring process of attendance.
  6. Demonstrate that the new approach to absenteeism is more effective

Project Success Criteria

  1. The attendance figure will improve to 95%
  2. Students will have more assessment evidence in their subject books
  3. Students learning levels will start to improve

The principal actors of the new attendance policy and the associated system will be the school’s administration team. Data will be transferred to other stakeholders such as teachers and the school leadership team but they will not have any day-to-day interaction.  There are two critical constraints a) time availability at the start of the school day and b) access to the tracking software. (Note, some students prefer to mindmap their scope.)

Project Resources

  • Hardware
    • Bullet point list of all required hardware
    • Based on all the software demands
  • Software
    • Bullet point list of all required software
  • Electronics
    • Bullet point list of all required electronics
      • Camera
      • Specialist equipment
  • Library
    • Bullet point list of all required library needs
    • State what topics you will need access to
Project Management Approach 
  • Justify why your approach is this the best management approach for your project
  • Linear (waterfall) or non-linear (agile) management style
    • You may use a different approach during the artefact creation
Project Plan
  • Gantt Chart and narrative of time scale
    • Milestones are reference points (literature review), they are not tasks
    • Must have sub-milestones which are tasks and positioned within a milestone. 
    • All milestones and sub-milestones must have predecessor identified, where apropirate. 
Project Risk Assessment
  • You must state your fall back position if your project fails e.g. the system will be restored to its current state. 
  • Provide a list of risks (resulting in time slippage or project failure) which demonstrates you understand your project
  • Include the likelihood of the risk and the severity of the impact if it happens. 
Research Approach
  • You need to use specific keywords to outline your research approach
  • You do not need to define or reference them, just use them in a sentence. 
  • This section will be a small paragraph 
  • e.g. A positivist-deductive perspective, with a mono-method cross-sectional approach will be used to….
Secondary Data
  • Approaches to improving whole school attendance within the UK
  • Approaches to improving whole school attendance within the outside the UK
  • What is the best practice for writing a whole school policy
  • What design features will increase accessibility and usability of the new attendance policy.
Primary Data
  • Whole school attendance figures (before/ after)
  • Number of students who are persistently absent (before/ after)
  • Classify persistently absent students by risk level (high, medium, low)
  • Number of phone calls home per child
  • Number of referrals to the education welfare office per child
  • Teachers book scan data (evidence of student work) (before/ after)
  • Student assessment level identified by the teacher (before/ after)
Ethical Consideration
  • See this link for details – Ethical and Legal Factors
    • Data Protection (GDPR)
    • Ethical Framework
    • Consider the impact on user and organisation
  • Complete a proportionate ethical form 
  • Create a participant ethical statement (this is the statement which the respondent will agree to just before they answer your questions)
  • Workbased Learners & Apprenticeship students need writtern conformation from the workplace approving the project.
Artefact Success Criteria
  • Create a list of indicators that when achieved will demonstrate that your artefact is successful
  • Identify each success criteria with a unique number
  • The success criteria must link back to your project success criteria
    1. Identify the number of students not attended (whole school attendance rate)
    2. Identify the number of phone calls home (reducing number of phone calls supports an increase in students attendance)
    3. Identify the number of referrals to the educational welfare officer (reducing number of referrals supports an increase in students attendance)
Artefact Requirements
  • This is like saying explicitly identify everything that the artefact will do.
  • What key information from the secondary research will you include in your new attendance policy
  • What key information from the primary research will you include in your new attendance policy
  • Identify each requirement with a unique number and link to your stated artefact success criteria (and because your artefact success criteria are linked to your project success criteria you are closing the circle)
Testing/ Validating
  • Use focus groups with senior managers to identify their understanding of what a new attendance policy will include and look like (and map across to secondary research).
  • Check to make sure that the employees job role allow for the change/ increase in workload (and get this signed off by senior management)
  • Make any changes to the new attendance policy and send out to all stakeholders requesting feedback.
  • Have office staff to enter data into the data tracking tool and act on their feedback.
  • Make any further changes based on feedback and get final approval from senior management
  • Demonstrate (using data) that your artefact requirements have been achieved successfully
Test/ Pilot Study
  • Speak to individual (groups) staff who are required to implement the new attendance policy to make sure that they are able to fulfill the policy requirements.
  • Run the new policy for one week and review the collected data
  • Make any changes and implement
Results/ Discussion
  • After one term (12 weeks) analyse the data and present it in charts, graphs and tables
  • Link back to your secondary research
  • Link back to your project title
  • Link back to your stated success criteria
Critical EvaluationWriting your Critical Evaluation
ConclusionWriting Your Conclusion
RecommendationsWriting Your Recommendations
Critical Reflection
  • Link back to your logs
  • Link back to your updated Gantt Chart

For more detail click here